This project is made for one of the big decorator services, they supply decorating item to film industry for movie shooting. Presently they issue their client handwritten invoice and they enter details in manual register. And maintain MS Excel file for product rate.
They want computerization of their manual invoice and bill generation process.
The client uses MS Excel, and maintains their product list, customer list, and prints the invoice, however it is not possible them to share the data from multiple system in multi user environment, there is lot of duplicate work, and chance of mistake. When the product price are changed they need to update each and every excel file. There is no option to find and print previous saved invoice.
There is no security; any body can access any report and sensitive data, also no reports to find out the sales volume, stock list, and summary report. This eBilling and invoicing system is used to overcome the entire problem which they are facing currently, and making complete atomization of manual billing and invoicing system.
Brief Description of Use Actions
Downloads and uploads customer and order information, which affects accounting, inventory and product data. View customer and product data as described in metrics, track orders and deliveries.
All sales representative use actions, and management reports, quota establishment, reporting and adjustment.
View and print stocks, track orders. Update product details like price.
Generate reports, view and print inventory reports, view and print stock reports.
eBilling and Invoicing System Version 1.0 will address the following use cases. The complete usage scenarios will be completed during the information-gathering process. Use cases will be created and prioritized. Selected use cases will be expanded into usage scenarios and features that are derived from both use cases and the usage scenarios, as represented in the following diagram