Here’s a simple and polite format for a letter requesting a Transfer Certificate (TC) from your school principal. You can adjust the details to suit your situation.

Letter Format 1

[Your Name]
[Your Class/Grade]
[Your Roll Number/Admission Number]
[Date]

To
The Principal,
[School Name],
[School Address].

Subject: Request for Transfer Certificate

Respected Sir/Madam,

I hope this letter finds you well. I am writing to formally request a Transfer Certificate (TC) from [School Name]. Due to [briefly mention the reason, e.g., relocation, personal reasons, change in family circumstances, etc.], I am unable to continue my studies at this school.

I have thoroughly enjoyed my time here and have learned a great deal under the guidance of the esteemed faculty. However, due to the circumstances mentioned above, I kindly request you to issue my Transfer Certificate at your earliest convenience.

I have settled all dues, and I would appreciate your help in facilitating this request. Please let me know if any further documents or formalities are required for processing the TC.

Thank you for your understanding and support.

Yours sincerely,
[Your Name]
[Your Class/Grade]
[Your Roll Number/Admission Number]

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Letter Format 2

[Your Name]

[Your Class/Grade]

[Your Roll Number]

[Your Address]

[Your Phone Number]

[Your Email Address]

[Date]

The Principal [School Name] [School Address]

Subject: Request for Transfer Certificate – [Your Name], Class [Your Class]

Respected Sir/Madam,

I am writing to formally request a Transfer Certificate (TC) for my ward/myself, [Your Full Name], who is currently studying in Class [Your Class/Grade], Roll Number [Your Roll Number], in your esteemed institution.

The reason for this request is [State your reason clearly and concisely, e.g., “my family is relocating to [New City/State] due to my parent’s transfer,” or “I have secured admission in another school/college, [Name of New School/College], for further studies.”].

We kindly request you to issue the Transfer Certificate along with any other necessary documents, such as the latest mark sheet and conduct certificate, at your earliest convenience. We plan to [mention when you need it, e.g., “relocate by [Date]” or “join the new institution by [Date]”].

I assure you that all dues to the school have been/will be cleared before the issuance of the certificate.

Thank you for your understanding and support throughout my/my ward’s time at [School Name].

Yours faithfully,

[Your Signature]

[Your Typed Full Name]

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You can fill in the bracketed information with your specific details.

[Your Name]
[Your Class/Grade]
[Your Roll Number/Admission Number]
[Date]

To
The Principal,
[School Name],
[School Address].

Subject: Request for Issuance of Transfer Certificate

Respected Sir/Madam,

I am [Your Name], a student of [Class/Grade] with roll number [Your Roll Number/Admission Number]. I am writing to request the issuance of a Transfer Certificate, as I will no longer be able to continue my studies at [School Name].

Due to [mention the reason for leaving, e.g., shifting to a different city, personal reasons, family relocation, etc.], I am compelled to take this step. I kindly request you to process my application and issue the Transfer Certificate at your earliest convenience.

I have ensured that all the required formalities, including payment of any outstanding fees, have been completed. I would be grateful if you could assist me in processing the certificate and provide me with any additional steps, if necessary.

Thank you for your time and consideration. I appreciate all the support and guidance provided by the school during my time here.

Yours faithfully,
[Your Name]
[Your Class/Grade]
[Your Roll Number/Admission Number]