The aim of this paper is to examine how customer profitability is measured within a manufacturing company and analyze whether the measurement method is institutionalized or not.
A case study has been conducted on a Swedish manufacturing company that has applied different measurement methods throughout the years. The paper presents a theoretical approach of customer profitability and management accounting change, and this approach is contrasted with the empirical study. The main finding of the study is that customer profitability is only partly being measured within Kanthal, even though the company has a well developed measurement tool kit. The reasons for this are that customer profitability has different meanings within the organization, old routines are preferred over new routines, and that the task of measuring and managing customer profitability has been assigned to the sales team. The demands on the sales team are too high and due to the lack of support from the rest of the organization, it becomes clear that the measurement of customer profitability is not fully institutionalized.
Customer profitability has been ranked as one of the most prominent features within current general management and has become increasingly important for companies today. To be successful, a company needs to formulate and implement a strategy that reveals the truth about its customers, i.e. highlight the activities that add value and those that do not. When that is done, value added activities can be maximized and non-value added activities minimized. However, most companies today fail to measure customer profitability and therefore they are not as competitive as they could be.
The reason behind the failure is that there is usually very little information about profitability of customers when the accounting management systems are designed in order to analyze product profitability. Today’s business is not only about executives managing a portfolio of products, there is a clear need for managing a portfolio of customers. When the management is able to identify revenues, costs and profit by individual customer or customer group, better decisions are to be made in the long term
Management accounting changes that are consistent with the existing routines and institutions are more likely to be completed than those that are not. The emerging routines will indirectly be influenced by the meanings and norms that are embedded in the existing routines and institutions. In addition, the powers of individuals will also play an important role as well as cost control and a concern for economic efficiency. Nelson (1995) describes the process of institutionalizing, i.e. the emerging routines become widely accepted in the organization and are a feature of the management control system. When this has occurred, the emerged routines represent definitions of behavior and relations between various groups within an organization.
A management accounting change like this, when the routines are influencing the activities within an organization, the change is characterized as evolutionary. This category of changes all involves movement over time, random elements, systematic mechanisms, and existing institutions. To sum up, to be able to change the existing management accounting system entails a deep understanding of the context of an organization, i.e. the existing routines and institutions. It is not only the formal systems that are important, habits of organizational members and taken-for-granted assumptions are also playing major roles
Customer Profitability Measurement Systems
Movex Multiple Unit Coordination – The Overall Business System
Due to the organization of Kanthal, with the production and headquarters in Hallstahammar and the subsidiaries all over the world, an automated solution makes an important contribution to the operations. Movex was implemented in 2003 and it enables all subsidiaries to enter orders in one country, while the logistical transaction automatically takes place in Hallstahammar, where the stock is available. The administrative transaction is then carried out entirely within Movex without a lot of paperwork. For example, a German subsidiary is able to check every single item in stock in Hallstahammar. When the customer calls a subsidiary, the order can be placed immediately and the subsidiary can provide the end customer with all information about the logistics and the products ordered. For Kanthal, this is added value, because the market is characterized by increasing competition from low cost countries
It is essential for Kanthal to offer additional value to its customers rather than only compete with price, since the firm differentiates itself through high quality products. In order to operate successfully, service orientation, innovation, delivery reliability and price are all important components. The benefits of a business system and database like Movex are many, and it includes reduced inventory and obsolete stock, improved service levels, higher turnovers and margins, and increased cooperation among the companies
The implementation of Movex in 2003 brought considerable improvements to Kanthal. A core model was developed for the entire organization whereby all of the processes and databases were standardized. Several of the intended improvements were realized shortly after the implementation. The advantages for Kanthal were greater transparency between the companies, clearer guidelines for the pricing system, and fewer queries between Kanthal and the subsidiaries
With the same structure in all countries, the financial information can be compared much faster and it also gives the subsidiaries an insight in Kanthal. The created transparency and the improved information sharing have lead to enhanced cooperation between the different units and indirect increased customer value
A standard solution like Movex helps Kanthal to respond quickly to the challenges in the market and it is clear that the firm benefits from the business system. There are many possibilities with the system and a further development has resulted in increased business benefits.
Thesis By Therese Horttanaa, Zofia Ryniak, Stockholm School of Economics